Industrial Office Administrator/Bookkeeper
Industrial Office Administrator / Bookkeeper
Location: Beaumont, TX
Position Type: Long-Term / Career Opportunity
Pay: DOE
Infinity Staffing Solutions is seeking an experienced Industrial Office Administrator/Bookkeeper for a company in the Beaumont area. This is a long-term career opportunity for a dependable, highly organized professional with a strong background in bookkeeping and office administration.
This position will be responsible for a combination of accounting, payroll, administrative, employee compliance, purchasing, rental, and general office duties. The ideal candidate must be comfortable managing multiple responsibilities independently while maintaining a high level of accuracy and attention to detail.
Responsibilities
- Manage Accounts Payable and Accounts Receivable
- Process company payroll accurately and timely
- Prepare and process applicable weekly and quarterly taxes, payroll taxes, sales taxes, and related reporting
- Perform account and bank reconciliations
- Prepare customer invoices and billing
- Create and process purchase orders
- Prepare, process, and maintain rental agreements
- Assist with tracking rental equipment, inventory, serial numbers, and related documentation
- Maintain accurate financial and accounting records within QuickBooks
- Run financial, accounting, and operational reports for management/ownership
- Schedule employees for required safety courses, testing, orientations, and certifications
- Coordinate employee requirements through programs such as DISA, ISTC, Veriforce, SAM, and other applicable systems
- Track required employee training, testing, and compliance documentation
- Communicate with customers and vendors regarding invoices, purchase orders, rentals, billing, and other account needs
- Answer phones, take messages, and assist customers in person and over the phone
- Maintain organized electronic and paper files
- Scan, copy, edit, and prepare company documents
- Assist management with administrative projects and reporting as needed
- Perform additional accounting, clerical, and operational duties as assigned
Qualifications & Requirements
- QuickBooks proficiency is REQUIRED
- Minimum 3 years of QuickBooks experience preferred
- Previous experience performing A/P, A/R, payroll, reconciliations, invoicing, and tax-related duties
- Previous bookkeeping/accounting and office administration experience required
- Experience preparing purchase orders and rental agreements preferred
- Experience scheduling industrial safety training/testing through DISA, ISTC, Veriforce, SAM, or similar programs strongly preferred
- Proficient with Microsoft Office, particularly Excel, Word, and Outlook
- Must be comfortable working with Excel spreadsheets, entering data, and creating basic formulas
- Proficient with Adobe, including the ability to edit documents
- Strong attention to detail and accuracy is essential
- Excellent organizational and time-management skills
- Ability to prioritize and manage multiple responsibilities and deadlines
- Strong written and verbal communication skills
- Dependable, professional, and able to maintain consistent attendance
- Ability to work independently and take initiative
- Comfortable working in an industrial/service company environment
- Must be willing to learn new programs, procedures, and responsibilities as needed